Meeting Cost Calculator
What a meeting costs in pay: attendees by role with hourly rate or salary, length, prep time, an overhead multiplier — per meeting, per minute and per year.
The cost of one meeting from everyone’s pay for the time, per minute and per person, the person-hours, and for a daily, weekly, biweekly or monthly meeting the cost and hours per year.
Example: Four engineers at 120 000, a manager at 150 000 and two designers at 95 000 for an hour plus 10 minutes of prep, with 1.3 overhead: 597.92 per meeting, 8.54 a minute, 31 091.67 a year weekly.
People × time × pay,
nothing more.
How the cost is built, what overhead and recurrence add, and what the number is not.
The cost
Each attendee line is a role, how many people, and their pay — an hourly rate, or an annual salary divided by your paid hours per year (2 080 for 40 × 52). The meeting cost is Σ people × hourly × (meeting minutes + preparation minutes per person) ÷ 60, multiplied by the overhead factor if you use one (employer costs on top of pay). Per minute and per person follow by division.
Recurrence
For a recurring meeting the yearly figure is the per-meeting cost × occurrences: your working days a year for daily, 52 for weekly, 26 for biweekly, 12 for monthly. Person-hours per year are shown alongside so the time can be seen without the money.
What it is not
This is the pay cost of the time spent, not the value of the meeting, the cost of not meeting, or a productivity figure. Salaries typed here stay in the page. Nothing leaves the browser; the same four anonymous usage counts as the rest of the site apply.
SOURCES
- Hourly = salary ÷ hours per year (yours); cost = Σ count × hourly × overhead × (meeting + prep time); per year = × occurrences (daily = your working days, weekly 52, biweekly 26, monthly 12)
Last reviewed 22 September 2026. How results are checked: How we verify.